Time to Post Q1 HEERF Student Portion Reporting & Prep for Institutional Reporting

By Michael T. Wherry, CPA | June 11, 2021

Institutions that have yet to post reporting to their website regarding their first quarter utilization of the student portion of Higher Educations Emergency Relief Fund (HEERF) grants may need to do so immediately. In addition, there is an upcoming deadline for institutional reporting.

The due date for the use of student HEERF grants expended from Jan. 1, 2021, to March 31, 2021, was due no later 30 days after the publication of the Department of Education’s (ED) notice on May 13 (with June 13 landing on a Sunday, Monday, June 14, is the due date) if an institution has never received a HEERF student aid portion. If an institution has previously received a HEERF student aid portion, then the reporting deadline is June 30, 2021 as noted in the American Rescue Plan Action of 2021 Frequently Asked Questions.  Meanwhile, institutional reporting for the same quarter is due June 30. Some unclear messaging may have led institutions to believe the quarterly reporting for both student and institutional portions were due at the month’s end.

For a reminder on HEERF student portion reporting, the following information should be posted in a format and location easily accessible to the public:

  • An acknowledgement that the institution signed and returned to ED the Certification and Agreement and assurance that the institution has used the applicable amount of HEERF II and III funds designated under the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) and American Rescue Plan (ARP), respectively.
  • The total amount of funds the institution will receive or has received under the CRRSAA and ARP.
  • The total amount of grants distributed to students under the CRRSAA and ARP as of the date of the submission (i.e., as of the initial report and every calendar quarter thereafter).
  • The total number of students who are eligible to receive a grant.
  • The total number of students who have received a grant.
  • The methods used by the institution to determine which students received a grant and how much.
  • Any instructions, directions or guidance provided by the institution to students concerning the grants.

For more information on HEERF reporting, the McClintock & Associates staff is here to help. Schedule a chat today.

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